Seawalls Maintenance and Repair On-Call Work


Accepting Bids

Bid Date1/18/18 2:00 pm

Company & Contacts

City of Oxnard

Renee Hatcher   805.200.5289

NOTICE IS HEREBY GIVEN that the City of Oxnard (“City”) has determined all bidders on
Residential Seawalls Maintenance and Repair On-Call Work (“Project”) to be undertaken by the
City must be prequalified before submitting a bid on that Project. It is mandatory that all
contractors who intend to submit a bid for the Project fully complete the prequalification
questionnaire and provide all materials requested herein (collectively, the “Prequalification
Packet”) by the due date as well as be approved by the City to be on the final qualified bidders’
list. No bid will be accepted from a contractor that has failed to comply with these requirements.
If two or more entities wish to submit a bid as part of a joint venture, each entity must be
separately prequalified to bid.
Prequalification Packet Due: 2:00 p.m. January 18, 2018, to Oxnard City Hall,
305 West Third Street, Third Floor, Oxnard, CA 93030, attn: Renee Hatcher
SCOPE OF WORK. The Project entails on-call residential seawall maintenance and repair work
(“Project”). The Project requires availability for the upcoming six (6) years to complete all work
requested by the City up to $6,000,000 in value.
OBTAINING QUESTIONNAIRE. The prequalification questionnaire is available at CyberCopy’s
Plan Room at Additionally, printed copies will
be available from Renee Hatcher at the address listed above for Oxnard City Hall.
EARLY SUBMISSION. Contractors are encouraged to submit Prequalification Packets early so
they may be notified of their prequalification statuses well in advance of bid opening.
Contractors may submit Prequalification Packets during regular working hours that Oxnard City
Hall is open.
SUBMITTING PREQUALIFICATION PACKET. All Prequalification Packets must be marked
“CONFIDENTIAL.” Contractors may submit Prequalification Packets during regular working
hours that Oxnard City Hall is open.
PUBLIC RECORDS. The submitted Prequalification Packets are not public records and are not
open to public inspection. All information provided will be kept confidential to the extent
permitted by law, although the contents may be disclosed to third parties for verification,
investigation of substantial allegations, and in the process of an appeal hearing. State law
requires that the names of contractors applying for prequalification status shall be public records
subject to disclosure, and the first page of the questionnaire will be used for that purpose.
ONE PACKET ALLOWED PER CONTRACTOR. Each contractor may only submit one
Prequalification Packet for this Project.
COMPLETENESS. Prequalification Packets must be complete at the time of submission. The
Prequalification Packet may not be supplemented after submission.
DETERMINATION. The City will use all submitted answers and documents as the basis of
rating contractors for prequalification on these Projects. The City reserves the right to check
other sources. The City also reserves the right to adjust, increase, limit, suspend or rescind the
prequalification rating based on subsequently learned information. The City’s decision will be
based on objective evaluation criteria. The City may refuse to grant prequalification where the
requested information and materials are not provided, not provided by the deadline, or falsified.
The City reserves the right to waive minor irregularities and omissions contained in any
Prequalification Packet submitted and to make all final determinations.
STANDARDS OF RESPONSIBILITY. In prequalifying, the City is seeking contractors who: are
financially stable, experienced, knowledgeable and capable; have a high quality of work, and
sufficient equipment and personnel; do not have a pattern of unsupported claims; have not been
found non-responsible; have not been debarred, civilly convicted or found criminally guilty for
making false claims to any public agency; and do not make deceptive, evasive or fraudulent
statements or omissions in their Prequalification Packets and in the prequalification process.
APPEALS. There is no appeal from the City’s refusal to prequalify for an incomplete, late or
falsified application. Where a timely, complete, honest and accurate Prequalification Packet
results in a rating below that which is necessary to prequalify, the contractor can deliver its
written appeal request to the prequalification decision on or before 5:00 p.m. on the fifth
business day after the date that the Notice of Prequalification was mailed. That appeal must
follow all requirements listed in the City’s Notice of Appeal, which the City shall send with its
Notice of Prequalification. Without a timely appeal, the contractor waives all rights to challenge
the City’s decision by administrative, judicial or any other legal process or proceeding. If this
type of appeal is filed, bids will remain sealed until final City action is taken on that appeal.
POST-BID CONSIDERATIONS. Neither the fact of prequalification nor any prequalification
rating will preclude the City from a post-bid consideration and determination of whether a
contractor has the quality, fitness, capacity and experience to satisfactorily perform the
proposed work and has demonstrated the requisite trustworthiness.
BID PACKETS. Bid packets, Project plans and specifications will be available at a later time.
The Project’s bids will likely be due at City Hall at 1:00 p.m. on January 31, 2018. After the
deadline, if no prequalification appeals are pending, the bids will be opened. The City reserves
the right to change the date, time and location of the bid deadline.
QUESTIONS. For questions regarding the prequalification process, please mail, email or
personally deliver written questions to Renee Hatcher by 5:00 p.m. on January 11, 2018,
referencing “Prequalification Packet for Residential Seawalls Maintenance and Repair On-Call
Work.” Ms. Hatcher can be reached at or at the address listed above
for Oxnard City Hall. Questions received after this deadline will be disregarded. Any response
will be made only in writing to all contractors who have obtained a prequalification questionnaire
directly from CyberCopy or Renee Hatcher at that time. No oral response shall be binding.
SUBCONTRACTORS. The City may require one or more of the following: the qualification of
subcontractors in particular crafts or trades following acceptance of contractor’s bid but before
the award is made; the prequalification of all subcontractors; the prequalification of
subcontractors in certain crafts; or a post-bid qualification review.
Prequalification Packet Due: 2:00 p.m. on January 18, 2018 , to Oxnard City Hall,
305 West Third Street, Third Floor, Oxnard, CA 93030, attn: Renee Hatcher