City of Oxnard - PW 20-59 New Scale House and Scale Replacement Project



Company & Contacts

City of Oxnard

Renee Hatcher   805.200.5289


NOTICE IS HEREBY GIVEN that the City of Oxnard (“City”) has determined that all bidders on
the New Scale House & Replacement of Truck Weigh Scales Project Specification No. PW 20-59
(“Project”) to be undertaken by the City must be prequalified before submitting a bid on that
Project. It is mandatory that all contractors who intend to submit a bid for the Project fully
complete the prequalification questionnaire and provide all materials requested herein
(collectively, the “Prequalification Packet”) by the due date as well as be approved by the City to
be on the final qualified bidders’ list. No bid will be accepted from a contractor that has failed to
comply with these requirements. If two or more entities wish to submit a bid as part of a joint
venture, each entity must be separately prequalified to bid.

Prequal Packet Due: 1:00 p.m. on June 4, 2020, to Oxnard City Hall, 300 W. Third Street, Fourth Floor, Oxnard, CA 93030 attn: City Clerk

SCOPE OF WORK The project consists of supplying and installing new truck scales, new canopies, and a new scale house including backfilling the existing scale pits, site work,
engineering, all appurtenances and an operating system for a turn-key operation suitable
for typical municipal weighing applications at the city of Oxnard’s Transfer Station. All
required electrical work, plumbing work, controls, calibration, as-built drawings, and record
documents, and training are to be included. Refer to Exhibit A -Scope of Services
document for further details.

OBTAINING QUESTIONNAIRE & SCOPE OF SERVICES. The prequalification questionnaires
with Exhibit A-Scope of Services are available at CyberCopy’s Plan Room at Additionally, printed copies will be available
from Renee Hatcher at the address listed above for Oxnard City Hall.

Contractors are encouraged to submit Prequalification Packets early so
they may be notified of their prequalification statuses well in advance of bid opening. Contractors
may submit Prequalification Packets during regular working hours that Oxnard City Hall is open.

ONE PACKET ALLOWED PER CONTRACTOR Each contractor may only submit one
Prequalification Packet for this Project.

Prequalification Packets must be completed at the time of submission. The
Prequalification Packet may not be supplemented after submission.


Issue Request for Prequalification’s
May 21, 2020

Questions due no later than
May 28, 2020

Receive Prequalification’s
June 4, 2020

Conduct Interviews Week of (If needed)
June 15, 2020

Notify Contractors of Qualifiers Week of
June 15, 2020

Please note that these dates are tentative and the City may change these dates.

The City will use all submitted answers, documents, and interviews as the
basis of rating contractors for prequalification on this Project. The City reserves the right to check
other sources. The City also reserves the right to adjust, increase, limit, suspend or rescind the
prequalification rating based on subsequently learned information. The City’s decision will be
based on objective evaluation criteria. The City may refuse to grant prequalification where the
requested information and materials are not provided, not provided by the deadline, or falsified.
The City reserves the right to waive minor irregularities and omissions contained in any
Prequalification Packet submitted and to make all final determinations.

In prequalifying, the City is seeking contractors who: are experienced, knowledgeable and capable; have a high quality of work, strong safety record, and sufficient equipment, resources, and personnel; do not have a pattern of unsupported claims or excessive, unjustified change orders; have not been found non-responsible; have not been debarred, civilly convicted or found criminally guilty for making false claims to any public agency;
and do not make deceptive, evasive or fraudulent statements or omissions in their Prequalification
Packets and in the prequalification process.

There is no appeal from the City’s refusal to prequalify for an incomplete, late or
falsified application. Where a timely, complete, honest and accurate Prequalification Packet
results in a rating below that which is necessary to prequalify, the contractor can deliver its written
appeal request to the prequalification decision on or before 5:00 p.m. on the fifth business day
after the date that the Notice of Prequalification was mailed. That appeal must follow all
requirements listed in the City’s Notice of Appeal, which the City shall send with its Notice of
Prequalification. Without a timely appeal, the contractor waives all rights to challenge the City’s
decision by administrative, judicial or any other legal process or proceeding. If this type of appeal
is filed, bids will remain sealed until final City action is taken on that appeal.

Neither the fact of prequalification nor any prequalification rating will preclude the City from a post-bid consideration and determination of whether a contractor has the quality, fitness, capacity, and experience to satisfactorily perform the proposed work and has demonstrated the requisite trustworthiness.

Bid packets, Project plans, and specifications will be available at a later time.

For questions regarding the prequalification process, please mail, email or
personally deliver written questions to Renee Hatcher by 5:00 p.m. on June 4, 2020, referencing
“Prequalification Packet for the New Scale House Replacement of Truck Weigh Scales Project
PW 20-59.” Ms. Hatcher can be reached at or at the address listed
above for Oxnard City Hall. Questions received after this deadline will be disregarded. Any
response will be made only in writing to all contractors who have obtained a prequalification
questionnaire directly from CyberCopy or Renee Hatcher at that time. No oral response shall be

The City may require one or more of the following: the qualification of
subcontractors in particular crafts or trades following acceptance of contractor’s bid but before
the award is made; the prequalification of all subcontractors; the prequalification of subcontractorsin certain crafts; or a post-bid qualification review.

Prequalification Packet Due: 1:00 p.m. on June 4, 2020, to Oxnard City Hall,
300 West Third Street, Fourth Floor, Oxnard, CA 93030, attn: City Clerk