City of Ventura - 2019-048 Emergency Generators

Project consists of construction of concrete pads, retaining wall, site improvements, installation of generator and automatic transfer switch, electrical modifications, connections, controls and related equipment to make the generators operational at nine (9) separate sites as shown on the plans with Drawing No. 2019-D-048


Accepting Bids

Prebid Date11/30/20 9:00 am

Bid Date12/10/20 2:00 pm

Company & Contacts

City of Ventura

Pam Baumgardner   (805) 654-7870


Ventura, CA


Notice is hereby given that sealed bids will be received by the City of San Buenaventura, California, at the office of the City Clerk in the City Hall, 501 Poli Street (Post Office Box 99), Ventura, California, or at the bid opening location in the parking lot behind the City Hall, before 2:00 p.m., on Thursday the 10th day of December, 2020, at which time they will be publicly opened and read for Emergency Generators project, which consists of construction of concrete pads, retaining wall, site improvements, installation of generator and automatic transfer switch, electrical modifications, connections, controls and related equipment to make the generators operational at nine (9) separate sites as shown on the plans with Drawing No.2019-D-048. The Engineer’s Estimate of cost is $894,000. Attendees shall wear face mask to witness the opening of the bids.


Contractors may submit bids by certified mail to the following address:

City of Ventura
City Clerk’s Office
501 Poli Street, PO Box 99 Ventura, CA 93002

Mailed bids shall be by Certified Mail, postmarked by the date and time of the scheduled bid opening or before. Non-certified mailed bids shall be rejected.

Bid proposals may also be hand delivered on the scheduled day of the bid opening and shall be submitted between 1 :30 p.m. and 2:00 p.m. Bids shall be delivered to a City Clerk’s staff member at a temporary bid opening station located at the parking lot behind City Hall, adjacent to the 505 Poli Street building entrance. Persons delivering bids shall do so wearing personal protective equipment such as gloves and masks. Persons choosing to stay and witness bid opening shall wear protective face coverings and maintain social distancing in accordance with the Ventura County Public Health Officer’s orders.

The said work shall be performed in strict conformity with specifications therefore being Specification No. 2019-048 now on file in the Office of the City Engineer.

Non-mandatory pre-bid site access will be provided by City representatives starting at 9:00 A.M. on Monday, November 30, 2020. Contractor access will be provided to the sites in a successive manner taking approximately 3 hours in total. Starting with Saticoy Country Club (Northridge Drive east of Clubhouse Dr., Semis, CA) at 9:00 A.M at which time contractors will meet City personnel along with Country Club personnel to gain access to Saticoy Country Club BPS. Remaining secured sites will be open and accessible for inspection at staggered times between the hours of 10:00 AM and 12:00 Noon as described in Section 900-2 of the Bid Documents. No questions will be answered during the Contractor site access.

No pre-bid questions and request for information (RFl’s) shall be accepted after 5:00 pm on Thursday, December 3, 2020.

Plans and Specifications can be purchased in hardcopy format, electronic medium format (CD), and/or electronic download from the World Wide Web starting on November 10, 2020. Plans and Specifications can be reviewed and purchased on the World Wide Web through CyberCopy at The cost to download plans and specifications electronically from the website is $35. The cost to purchase the plans and specifications in a hardcopy format is $95 and $35 for electronic medium format (CD). Hardcopies and electronic medium format (CD) of the Plans and Specifications can be obtained by contacting CyberCopy’s offices. Hardcopy formats and electronic medium format (CD) can be mailed by CyberCopy to the prospective bidders ($15 for shipping and handling). Please contact CyberCopy at (805) 642-3292 or (805) 381-9111 for additional information. Submittal packages for each of seven (7) owner furnished Caterpillar diesel generator sets are available for viewing through CyberCopy. The cost to obtain plans and specifications in any specified format herein is non-refundable.

Each bidder must be on the City’s Plan Holder List of Record. A bid received by a Contractor who is not a “Plan Holder of Record” may be deemed non responsive. A “Plan Holder of Record” is one who has purchased a set of plans and specifications through CyberCopy or the City.

Each bid shall be accompanied by a certified or cashier’s check payable to the order of the City, or by a bid bond executed by a corporate surety authorized to do business in the State of California in the sum of not less than 10% of the total amount of the bid, as a guarantee that the bidder will enter into the proposed contract if it be awarded him.

Bid documents shall be enclosed in an envelope which shall be sealed and clearly labeled with the project title, name of bidder, and date and time of bid opening in order to guard against premature opening of the bid.

The bidder to whom the contract is awarded by the City shall execute the contract and furnish a surety bond in the amount of 100% of the contract price guaranteeing the faithful performance of the contract and it shall remain in force for a period of one year after final acceptance. An additional bond for 100% of the contract price shall be furnished to secure the payment of claims for labor and materials furnished for the work.

This project requires payment of State prevailing rates of wages for Ventura County. The contractor shall post copies of the prevailing schedule at each job site. Copies of these rates of wages are available from the State of California Department of Industrial Relations Prevailing Wage Unit. The website for this agency is located at

This project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations. No contractor or subcontractor may be listed on the bid proposal unless registered with the Department of Industrial Relations, pursuant to Labor Code Section 1725.5. No bid will be accepted from a Contractor without proof of the Contractor’s and subcontractor’s current registration.

The contractor to whom the contract is awarded shall assist in locating, qualifying, hiring and increasing the skills of minority group employees and applicants for employment, as set forth in Executive Order 11246 and 11375.

All bids are to be compared on the basis of the Engineer’s estimate of the quantities of work to be done.

No bid will be accepted from a contractor who is not licensed in accordance with the provisions of Chapter 9, Division 3 of the Business and Professions Code. Contractor’s license classification required for this project is Class “A or C10”.

A bidder will be considered “experienced” and responsible if the prime contractor (bidder) meets the licensing requirements and has been in business for at least five (5) years (either current business name or if the proposed project manager for the bidder has applicable experience with others) providing concrete construction and mechanical equipment installation, including successfully completing a minimum of two previous projects similar in scope and scale to this project. The two similar projects shall specifically include at least two (2) generator installation projects, each valued at $75,000 or more. These projects must have been performed in existing/developed commercial, industrial or residential sites. The City WILL reject any bid not meeting all of these qualification requirements.

The bidder (General Contractor) must perform contract work amounting to at least 50 percent of the Contract Price not including costs associated with the following designated specialty items in accordance with Section 3-2 of the Standard Specification for Public Work Construction, 2018 edition:

The City reserves the right to retain all bids for a period of 60 days for examination and comparison, and to delete any portion of the work from the contract. The City reserves the right to reject any and all bids and to waive any informality in such bids.

Pursuant to Public Contract Code Section 7201, five percent (5%) will be deducted from each progress payment and retained by the City and the remainder less the amount of all previous payments will be paid to the Contractor.

Pursuant to Public Contracts Code (“PCC”) § 22300, the Contractor may substitute securities for retention monies held by the City or request that the City place such monies into an escrow account. The Contractor is notified, pursuant to PCC § 22300, any such election will be at the Contractor’s own expense and will include costs incurred by the City to accommodate the Contractor’s request. City and Contractor agree to utilize the approved as to form escrow agreement prepared by the City which is substantially similar to the form within the PCC. A copy may be examined if requested.

Contact Will Trax, Project Engineer at (805) 654-7842, for technical questions or Pam Baumgardner at (805) 654-7870 for administrative questions and to request plans and specifications.


DATED this 9th day of November, 2020