City of Ventura - 2020-032 Inclusive Playground at Arroyo Verde Park

Project consists of new playground site work including grading, concrete, landscape and equipment. and appurtenant work as shown on the plans with Drawing No. 2020-D-032.

Status

Accepting Bids

Prebid Date12/1/20 3:00 pm

Bid Date12/17/20 2:00 pm

Company & Contacts

City of Ventura

Pam Baumgardner   (805) 329-1966

Location

Ventura, CA

NOTICE INVITING BIDS

Notice is hereby given that sealed bids will be received by the City of San Buenaventura, California, at the office of the City Clerk in the City Hall, 501 Poli Street (Post Office Box 99), Ventura, California, before 2:00 p.m., on Thursday the 17th day of December, 2020, at which time they will be publicly opened and read for INCLUSIVE PLAYGROUND AT ARROYO VERDE PARK which consists of new playground site work including grading, concrete, landscape and equipment. and appurtenant work as shown on the plans with Drawing No. 2020-D-032. The Engineer’s Estimate of cost is $830,000. Attendees shall wear face mask to witness the opening of bids.

BID SUBMITTAL AND OPENING PROCEDURE IN RESPONSE TO COVID-19
_________________________________________

Contactors may submit bids by certified mail to the following address:

City of Ventura
City Clerk’s Office
501 Poli Street, PO Box 99
Ventura, CA 93002

Mailed bids shall be by Certified Mail, postmarked by the date and time of the scheduled bid opening or before. Non-certified mailed bids shall be rejected.

Bid proposals may also be hand delivered on the scheduled day of the bid opening and shall be submitted between 1 :30 p.m. and 2:00 p.m. Bids shall be delivered to a City Clerk’s staff member at a temporary bid opening station located at the parking lot behind City Hall, adjacent to the 505 Poli Street building entrance. Persons delivering bids shall do so wearing personal protective equipment such as gloves and masks. Persons choosing to stay and witness bid opening shall wear protective face coverings and maintain social distancing in accordance with the Ventura County Public Health Officer’s orders.

The said work shall be performed in strict conformity with specifications therefore being Specification No. 2020-032 as adopted by the Council of said City, and now on file in the Office of the City Engineer.

Plans and Specifications can be purchased in hardcopy format, electronic medium format (CD), and/or electronic download from the World Wide Web starting on November 16, 2020. Plans and Specifications can be reviewed and purchased on the World Wide Web through CyberCopy at www.cybercopyusa.com. The cost to download plans and specifications electronically from the website is $35. The cost to purchase the plans and specifications in a hardcopy format is $80 and $35 for electronic medium format (CD). Hardcopies and electronic medium format (CD) of the Plans and Specifications can be obtained by contacting CyberCopy’s offices. Hardcopy formats and electronic medium format (CD) can be mailed by CyberCopy to the prospective bidders ($25 for shipping and handling). Please contact CyberCopy at (805) 642-3292 or (805) 381-9111 for additional information. The cost to obtain plans and specifications in any specified format herein is non-refundable.

Each bidder must be on the City’s Plan Holder List of Record. A bid received by a Contractor who is not a “Plan Holder of Record” may be deemed non-responsive. A “Plan Holder of Record” is one who has purchased a set of plans and specifications through CyberCopy or the City.

Each bid shall be accompanied by a certified or cashier’s check payable to the order of the City, or by a bid bond executed by a corporate surety authorized to do business in the State of California in the sum of not less than 10% of the total amount of the bid, as a guarantee that the bidder will enter into the proposed contract if it be awarded him.

Bid documents shall be enclosed in an envelope which shall be sealed and clearly labeled with the project title, name of bidder, and date and time of bid opening in order to guard against premature opening of the bid.

The bidder to whom the contract is awarded by the City shall execute the contract and furnish a surety bond in the amount of 100% of the contract price guaranteeing the faithful performance of the contract and it shall remain in force for a period of one year after final acceptance. An additional bond for 100% of the contract price shall be furnished to secure the payment of claims for labor and materials furnished for the work.

This project requires payment of State prevailing rates of wages for Ventura County. The contractor shall post copies of the prevailing schedule at each job site. Copies of these rates of wages are available from the State of California Department of Industrial Relations Prevailing Wage Unit. The website for this agency is located at www.dir.ca.gov.

This project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations. No contractor or subcontractor may be listed on the bid proposal unless registered with the Department of Industrial Relations, pursuant to Labor Code Section 1725.5. No bid will be accepted from a Contractor without proof of the Contractor’s and subcontractor’s current registration.

The contractor to whom the contract is awarded shall assist in locating, qualifying, hiring and increasing the skills of minority group employees and applicants for employment, as set forth in Executive Order 11246 and 11375.

All bids are to be compared on the basis of the Engineer’s estimate of the quantities of work to be done.

No bid will be accepted from a contractor who is not licensed in accordance with the provisions of Chapter 9, Division 3 of the Business and Professions Code. Contractor’s license classification required for this project is Class “A”.

The bidder (General Contractor) must perform contract work amounting to at least 50 percent of the Contract Price not including costs associated with the following designated specialty items in accordance with Section 3-2 of the Standard Specification for Public Work Construction, 2018 edition:

Masonry
Playground Equipment and Surfacing
Landscape

A non-mandatory prebid conference will be held and City representatives, including the
design engineer, will be present to discuss the project and answer questions. This nonmandatory meeting will be held at 3:00 P.M. on December 1, 2020 at Arroyo Verde Park, Ventura, California. The meeting will start in back parking lot area at the northern end of the park. Bidders are encouraged to attend and participate in the conference. Atsuch time, areas of the project site will be made available to all prospective bidders to
view.

The City reserves the right to retain all bids for a period of 60 days for examination and
comparison, and to delete any portion of the work from the contract. The City reserves
the right to reject any and all bids and to waive any informality in such bids.

Pursuant to Public Contract Code Section 7201, five percent (5%) will be deducted from
each progress payment and retained by the City and the remainder less the amount of all
previous payments will be paid to the Contractor.

Pursuant to Public Contracts Code (“PCC”) § 22300, the Contractor may substitute securities for retention monies held by the City or request that the City place such monies into an escrow account. The Contractor is notified, pursuant to PCC § 22300, any such election will be at the Contractor’s own expense and will include costs incurred by the City to accommodate the Contractor’s request. City and Contractor agree to utilize the approved as to form escrow agreement prepared by the City which is substantially similar to the form within the PCC. A copy may be examined if requested.

Contact Julie Santia, Project Engineer at (805) 658-4791 for technical questions or Pam
Baumgardner at (805) 329-1966 for administrative questions or CyberCopyUSA.com to
request plans and specifications.