City of Ventura - 2019-081 Ventura Community Park 2nd Entrance, Ramelli & Telephone

Project consists of asphalt concrete pavement, parking lot lights, curb, gutter and sidewalk, access ramps, and appurtenant work as shown on the plans with Drawing No. 2019-081.

Status

Accepting Bids

Bid Date2/4/21 2:00 pm

Company & Contacts

City of Ventura

Pam Baumgardner   (805) 329-1966

Location

Ventura, CA

NOTICE INVITING BIDS

Notice is hereby given that sealed bids will be received by the City of San Buenaventura,
California, at the office of the City Clerk in the City Hall, 501 Poli Street, Room 204 (Post
Office Box 99), Ventura, California, before 2:00 p.m., on Thursday the 4th day of
February, 2021, at which time they will be publicly opened and read for Ventura Community
Park 2nd Entrance, Ramelli & Telephone, which consists of asphalt concrete pavement,
parking lot lights, curb, gutter and sidewalk, access ramps, and appurtenant work as
shown on the plans with Drawing No. 2019-081. The Engineer’s Estimate of cost is
$1,800,000.

BID SUBMITTAL AND OPENING PROCEDURE IN RESPONSE TO COVID-19

Contractors may submit bids by certified mail to the following address:

City of Ventura
City Clerk’s Office
501 Poli Street
Ventura, CA 93001

Mailed bids shall be by Certified Mail, postmarked by the date and time of the scheduled
bid opening or before. Non-certified mailed bids shall be rejected.

Bid proposals may also be hand delivered on the scheduled day of the bid opening and
shall be submitted between 1 :30 p.m. and 2:00 p.m. Bids shall be delivered to a City
Clerk’s staff member at a temporary bid opening station located at the parking lot behind
City Hall, adjacent to the 505 Poli Street building entrance. Persons delivering bids shall
do so wearing personal protective equipment such as gloves and masks. Persons
choosing to stay and witness bid opening shall wear protective face coverings and
maintain social distancing in accordance with the Ventura County Public Health Officer’s
orders.

The said work shall be performed in strict conformity with specifications therefore being
Specification No. 2019-081 as adopted by the Council of said City on February 10, 2020,
and now on file in the Office of the City Engineer.

Plans and Specifications can be purchased in hardcopy format, electronic medium format
(CD), and/or electronic download from the World Wide Web starting on December 14,
2020. Plans and Specifications can be reviewed and purchased on the World Wide Web
through CyberCopy at www.cybercopyusa.com. The cost to download plans and
specifications electronically from the website is $35. The cost to purchase the plans and
specifications in a hardcopy format is $95 and $35 for electronic medium format (CD).
Hardcopies and electronic medium format (CD) of the Plans and Specifications can be
obtained by contacting CyberCopy’s offices. Hardcopy formats and electronic medium
format (CD) can be mailed by CyberCopy to the prospective bidders ($15 for shipping
and handling). Please contact CyberCopy at (805) 642-3292 or (805) 381-9111 for
additional information. The cost to obtain plans and specifications in any specified format
herein is non-refundable.

Each bidder must be on the City’s Plan Holder List of Record. A bid received by a
Contractor who is not a “Plan Holder of Record” may be deemed non responsive. A “Plan
Holder of Record” is one who has purchased a set of plans and specifications through
CyberCopy or the City.

Each bid shall be accompanied by a certified or cashier’s check payable to the order of
the City, or by a bid bond executed by a corporate surety authorized to do business in the
State of California in the sum of not less than 10% of the total amount of the bid, as a
guarantee that the bidder will enter into the proposed contract if it be awarded him.

Bid documents shall be enclosed in an envelope which shall be sealed and clearly labeled
with the project title, name of bidder, and date and time of bid opening in order to guard
against premature opening of the bid.

The bidder to whom the contract is awarded by the City shall execute the contract and
furnish a surety bond in the amount of 100% of the contract price guaranteeing the faithful
performance of the contract and it shall remain in force for a period of one year after final
acceptance. An additional bond for 100% of the contract price shall be furnished to
secure the payment of claims for labor and materials furnished for the work.

This project requires payment of State prevailing rates of wages for Ventura County. The
contractor shall post copies of the prevailing schedule at each job site. Copies of these
rates of wages are available from the State of California Department of Industrial
Relations Prevailing Wage Unit. The website for this agency is located at www.dir.ca.gov.

This project is subject to prevailing wage compliance monitoring and enforcement by the
Department of Industrial Relations. No contractor or subcontractor may be listed on the
bid proposal unless registered with the Department of Industrial Relations, pursuant to
Labor Code Section 1725.5. No bid will be accepted from a Contractor without proof of
the Contractor’s and subcontractor’s current registration.

The contractor to whom the contract is awarded shall assist in locating, qualifying, hiring
and increasing the skills of minority group employees and applicants for employment, as
set forth in Executive Order 11246 and 11375.

All bids are to be compared on the basis of the Engineer’s estimate of the quantities of
work to be done.

In order to take advantage of the small and local business bid comparison credit, the
bidder must complete and submit the “Statement of Small Local Business Certification”
form included in the proposal. The form must be filled out and signed and must be
submitted at the time of the bid opening in order for the credit to be applied. “Small Local
Business” shall mean a business entity that has for at least twelve (12) months
immediately preceding submittal of its bid held a current business license issued by the
City and maintained its principal business office within the city’s geographic boundaries,
AND that employs fewer than one hundred (100) employees OR has average annual
gross receipts of twenty million dollars ($20,000,000) or less over the preceding three
years.

No bid will be accepted from a contractor who is not licensed in accordance with the
provisions of Chapter 9, Division 3 of the Business and Professions Code. Contractor’s
license classification required for this project is Class “A”.

A bidder will be considered “experienced” and responsible if the prime contractor (bidder)
meets the licensing requirements and has been in business for at least five (5) years
(either current business name or if the proposed project manager for the bidder has
applicable experience with others) providing curb, gutter and sidewalk construction,
A.D.A. curb ramps, asphalt concrete paving, earthwork, installation of commercial parking
lot lighting, construction of storm drain systems, including successfully completing a
minimum of two previous projects similar in scope and scale to this project. The two
similar projects shall specifically include at least two (2) street and parking lot paving
projects, each valued at $750,000 or more and each involving paving, curb, gutter, and
sidewalk construction, pipe replacements of 24-inches or more in diameter using open
trench construction. These projects must have been performed in existing/developed
commercial, industrial or residential streets. The City WILL reject any bid not meeting all
of these qualification requirements.

The bidder (General Contractor) must perform contract work amounting to at least 50
percent of the Contract Price not including costs associated with the following designated
specialty items in accordance with Section 2-3.2 of the Standard Specification for Public
Work Construction, 2015 edition:

Electrical
Masonry

The City reserves the right to retain all bids for a period of 60 days for examination and
comparison, and to delete any portion of the work from the contract. The City reserves
the right to reject any and all bids and to waive any informality in such bids.

The City reserves the right to retain all bids for a period of 60 days for examination and
comparison, and to delete any portion of the work from the contract.

The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received.
The award, if made will be made to the lowest responsive, responsible bidder

Pursuant to Public Contract Code Section 7201, five percent (5%) will be deducted from
each progress payment and retained by the City and the remainder less the amount of all
previous payments will be paid to the Contractor.

Pursuant to Public Contract Code Section 7201, five percent (5%) will be deducted from
each progress payment and retained by the City and the remainder less the amount of all
previous payments will be paid to the Contractor.

Pursuant to Public Contracts Code (“PCC”) § 22300, the Contractor may substitute
securities for retention monies held by the City or request that the City place such monies
into an escrow account. The Contractor is notified, pursuant to PCC § 22300, any such
election will be at the Contractor’s own expense and will include costs incurred by the City
to accommodate the Contractor’s request. City and Contractor agree to utilize the
approved as to form escrow agreement prepared by the City which is substantially similar
to the form within the PCC. A copy may be examined if requested.

Contact David Gil, Project Engineer at dgil@ci.ventura.ca.us for technical questions or
Pam Baumgardner at (805) 329-1966 for administrative questions and CyberCopy
USA.com to request plans and specifications.

CITY OF SAN BUENAVENTURA, CALIFORNIA