City of Oxnard - PW 21-37 Emergency Operations Center (EOC) Renovation

Project includes furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work to remove the existing analog audio/visual equipment and control systems in the Emergency Operations Center (EOC) Training Room and adjacent Conference Room and replace with new high resolution digital displays and projector, updated control systems, and integrated audio/visual systems to support emergency operations, meetings, and video conferencing.

Status

Accepting Bids

Prebid Date2/22/21 10:00 am

Bid Date3/8/21 3:00 pm

Company & Contacts

City of Oxnard

Lisa Shirley   805-200-5293

Location

Oxnard, CA

NOTICE INVITING BIDS FOR
EMERGENCY OPERATIONS CENTER (EOC) RENOVATION PROJECT
SPECIFICATION NO. PW 21-37
CDBG Grant HUD No: B-20-MC-06-0534 Agreement No: 8969-20-HO

NOTICE IS HEREBY GIVEN that the City of Oxnard, California invites sealed Bids for the
Emergency Operations Center (EOC) Renovation Project. The City will receive such Bids at
Oxnard City Hall, 300 West Third Street, Fourth Floor, Oxnard, California 93030, attention: City
Clerk, until 3:00 p.m. on March 8, 2021. Please note that due to COVID-19 restrictions, Oxnard
City Hall is not open to the public. Bidders are strongly encouraged to use the United States
Postal Service or other package delivery service for the delivery of their bid. Hand delivery of
bids may only be made to the back door of City Hall. Bidders are to call the phone number on
the back door and a City Clerk staff member will come to the door to receive the bid.

Due to COVID-19 precautions, sealed bids will be held for 24 hours before opening. There will
not be a public bid opening for this project. Instead, there will be a teleconference of the bid
opening at 2:00 p.m. on March 2, 2021. The phone number to join the call is 1-617-675-4444
and the access PIN is 233 564 553 5232#.

SCOPE OF WORK
The 2018 edition of the Standard Specifications for Public Works Construction and the 2019 Errata No. 1 to the Standard Specification for Public Works
Construction 2018 Edition (collectively the “Greenbook”) is incorporated by this reference. As more specifically described in the Contract Documents, the Project includes furnishing all
necessary labor, materials, equipment and other incidental and appurtenant Work to remove the
existing analog audio/visual equipment and control systems in the Emergency Operations
Center (EOC) Training Room and adjacent Conference Room and replace with new high
resolution digital displays and projector, updated control systems, and integrated audio/visual
systems to support emergency operations, meetings, and video conferencing.

OBTAINING BID DOCUMENTS
All Bidders must be plan holders of record to submit a Bid to the City, which entails purchasing copies of all Contract Documents at CyberCopy’s Plan Room,
located at https://www.cybercopyplanroom.com/jobs/public. Printed copies will also be available
at City Hall for the same price.

MANDATORY PRE-BID MEETING AND SITE VISIT
A mandatory pre-bid meeting will be held
on February 22, 2021, at 10:00 a.m. at the at the Fire Administration Building at 360 W 2nd
Street. Failure to attend will render the Bidder’s Bid non-responsive.

PREVAILING WAGES
This Project is a “public work” subject to the requirements of Division 2, Part 7, Chapter 1 of the Labor Code and Title 8, Division 1, Chapter 8 of the California Code of Regulations (“CCR”). The Contractor and all Subcontractors shall pay wages in accordance with the determination of the Director of the DIR. Copies of these rates are on file with the Project Coordinator at City Hall and will be made available to any interested party on request. They are also available at http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html. The Contractor shall post a copy of the DIR’s rates at each job site. This Project is subject to compliance monitoring and enforcement by the DIR. The Contractor shall furnish certified payroll records directly to the Labor Commissioner. Contractor and all Subcontractors are not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless registered and qualified to perform public work pursuant to Labor Code Section 1725.5 at the time of Bid submission.

BONDS
Each Bid must be accompanied by Bid security as described in the Instructions to
Bidders in the Contract Documents. Upon Contract award, the successful Bidder shall provide
both Payment and Performance Bonds—each at 100% of the Contract Price—to the City Clerk
or his or her designee in accordance with Greenbook Section 1-7.2 and the Contract
Documents. The Performance Bond shall include a one-year warranty period. Bonds must be
on the forms in the Contract Documents unless other forms meet all of the City’s requirements
including that the Bond limit be automatically increased if the Contract amount is increased after
execution of the Contract, and the City Attorney at his or her discretion approves the Surety’s
form. Whenever Bonds are submitted for this Project, Bidder must also submit a photocopy of
each Bond.

LICENSES
Each Bidder shall possess a valid Class C7 and C10 Contractor’s license issued by
California Contractors State License Board at the time of Bid submission and a current City
business license at the time of Contract award.

RETENTION
The City shall withhold five percent (5%) of any progress payment as retention.

TRADE NAMES OR EQUALS
Requests to substitute an equivalent material, product, thing or service for a brand or trade name material, product, thing or service must be made by written request submitted no later than fifteen (15) Calendar Days following the award of Contract.
Requests received after this time shall not be considered. Requests must clearly describe the
product for which approval is requested, including all data necessary to demonstrate
acceptability.

LIQUIDATED DAMAGES
Contractor must complete all Work within sixty (60) Working Days of the City’s Notice to Proceed. There will be a $500 assessment for each Calendar Day that Work remains incomplete beyond the Project completion deadline.

Inquiries regarding this Notice Inviting bids may be directed to renee.hatcher@oxnard.org