City of Oxnard - PW 23-35 Olympic Skatepark Colonia (Prequalification)
Bid Date1/17/23 2:00pm
Company & Contacts
City of Oxnard
Renee Hatcher 805.200.5289
REQUEST FOR PREQUALIFICATION OF BIDDERS COMMENCING WITH FORTHCOMING PUBLIC WORK BID
Notice is hereby given that the City of Oxnard has determined that all bidders on Olympic Skatepark in Colonia, Specification No. PW 23-35 (“Project”) to be undertaken by the City of Oxnard must be prequalified prior to submitting a bid on the Project. It is mandatory that all Contractors who intend to submit a bid, fully complete the prequalification questionnaire, provide all materials requested herein (collectively the “Prequalification Packet”), and be approved by the City of Oxnard to be on the final qualified bidders list. No bid will be accepted from a Contractor that has failed to comply with these requirements. If two or more business entities submit a bid as part of a Joint Venture, or expect to submit a bid as part of a Joint Venture, each entity within the Joint Venture must be separately qualified to bid. The last date to submit a fully completed Prequalification Packet is January 17, 2023 by 2:00 p.m. Contractors are encouraged to submit their Prequalification Packet as soon as possible, so that they may be notified of omissions of information to be remedied or of their prequalification status well in advance of the bid advertisement for this Project.
OBTAINING PREQUALIFICATION DOCUMENS
All Contractors must be plan holders of record to submit a Prequalification Packet to the City, which entails purchasing copies of the prequalification documents at CyberCopy’s Plan Room, located at https://www.cybercopyplanroom.com/jobs/public.
Answers to questions contained in the questionnaire, information about current bonding capacity, notarized statement from surety, and the most recent reviewed or audited financial statements, with accompanying notes and supplemental information, are required. The City of Oxnard will use these documents as the basis of rating Contractors in respect to the size and scope of contracts upon which each Contractor is qualified to bid. The City of Oxnard reserves the right to check other sources available. the City of Oxnard’s decision will be based on objective evaluation criteria.
The City of Oxnard reserves the right to adjust, increase, limit, suspend or rescind the Prequalification rating based on subsequently learned information. Contractors whose rating changes sufficient to disqualify them will be notified, and given an opportunity for a hearing consistent with the hearing procedures described below for appealing a prequalification rating.
While it is the intent of the Prequalification Packet required therewith to assist the City of Oxnard in determining bidder responsibility prior to bid and to aid the City of Oxnard in selecting the lowest responsible bidder, neither the fact of prequalification, nor any prequalification rating, will preclude the City of Oxnard from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.
The Prequalification Packet should be submitted under seal and marked “CONFIDENTIAL” to:
City of Oxnard
Attn: City Clerk
300 West Third St, 4th Floor
Oxnard, California 93030
The Prequalification Packet submitted by Contractors are not public records and are not open to public inspection. All information provided will be kept confidential to the extent permitted by law. However, the contents may be disclosed to third parties for purpose of verification, or investigation of substantial allegations, or in the appeal hearing. State law requires that the names of Contractors applying for prequalification status shall be public records subject to disclosure, and the first page of the questionnaire will be used for that purpose.
Each Prequalification Packet must be signed under penalty of perjury in the manner designated at the end of the form, by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If any information provided by a Contractor becomes inaccurate, the Contractor must immediately notify the City of Oxnard and provide updated accurate information in writing, under penalty of perjury.
The City of Oxnard reserves the right to waive minor irregularities and omissions in the information contained in the Prequalification Packet submitted, to make all final determinations, and to determine at any time that the Prequalification procedures will not be applied to a specific future Public Works project.
Contractors may submit a Prequalification Packet during regular working hours on any day that the offices of the City of Oxnard are open. Contractors who submit a complete Prequalification Packet will be notified of their qualification status no later than ten (10) Working Days after submission of the information.
The City of Oxnard may refuse to grant prequalification where the requested information and materials are not provided by January 17, 2023 at 2:00 p.m. There is no appeal from a refusal for an incomplete or late application, but re-application for a later Project is permitted. The closing time for submission of the Prequalification Packet will not be changed in order to accommodate supplementation of incomplete submissions, or late submissions.
Where a timely and completed Prequalification Packet results in a rating below that necessary to prequalify, an appeal can be made. The protesting Contractor may dispute the City’s determination with respect to its prequalification rating by emailing a request for an administrative hearing to the Public Works Director’s attention(firstname.lastname@example.org) and copying on that same email Renee Hatcher (email@example.com). The City must receive the request no later than 5:00 p.m. of the third Calendar Day following the date that Contractor was notified of their prequalification status, or if City Hall is closed on that Calendar Day, on the next Calendar Day that City Hall is open.
Upon receipt of such request, the Public Works Director or his or her designee shall set the date of the hearing and shall email the protesting Contractor a notice that specifies the location, date and time of the hearing and applicable hearing procedures that must be followed. The hearing shall be an informal process conducted by a panel to which the Public Works Director has delegated responsibility to hear such appeals (the “Appeals Panel”). At or prior to the hearing, the Contractor will be advised of the basis for the City’s prequalification determination. The Contractor will be given the opportunity to present information and present reasons in opposition to the rating. The decision of the Appeals Panel shall be final. It is the intention of the City of Oxnard that the date for the submission and opening of bids will not be delayed or postponed to allow for completion of an appeal process.
The procedures and time limits set forth are mandatory and are Contractors sole and exclusive remedy in event of a an appeal. The Contractor’s failure to fully comply with these procedures constitutes a waiver of any right to further pursue the appeal, including filing a California Government Code claim or initiating any other legal proceedings.
Note: A Contractor may be found not prequalified for bidding on a specific public works contract to be let by the City of Oxnard, or on all contracts to be let by the City of Oxnard until the Contractor meets the City of Oxnard’s requirements. In addition, a Contractor may be found not prequalified for either:
(1) Omission of requested information or
(2) Falsification of information
NOTICE: To Contractors who are using subcontractors for this job, please be advised that the City of Oxnard may require, as to subcontractors, one of the following:
Prequalification of all subcontractors.
Prequalification of subcontractors in certain crafts.
Post-bid qualification review.