SD 24-71 On-Call Engineered Fiber, Mulch and Bark Delivery & Installation Services

Starting January 1, 2024, all construction contracts and construction work for the City of Oxnard involving the use of off-road diesel-fueled vehicles will require contractors to provide evidence of their current and valid California Air Resources Board (CARB) Certificate of Reported Compliance for their fleets, any rental fleets and all subcontractors. CARB Certificates must be submitted within three (3) Working Days after the bid opening.

No bid will be accepted without verification of the contractor’s and subcontractor’s CARB compliance numbers, nor any contract entered into without proof of the Certificates being valid and current at the time of bid opening unless the contractor confirms that no equipment subject to the regulation will be used to execute the contract work.

NOTICE IS HEREBY GIVEN that the City of Oxnard, California (“City”) invites sealed Bids for On Call Engineered Fiber, Mulch And Bark Installation And Delivery Services, Specification No. SD 24-71 (the “Project”). The City will receive such Bids at Oxnard City Hall, 300 West Third Street, Fourth Floor, Oxnard, California 93030 (“City Hall”), Attn: City Clerk until 2:00 p.m. on March 19, 2024.  There will be a public bid opening immediately afterwards at 305 W. Third Street, First Floor, Oxnard, California in the City Council Chambers. 

SCOPE OF WORK.

The 2018 edition of the Standard Specifications for Public Works Construction and the 2019 Errata No. 1 to the Standard Specification for Public Works Construction 2018 Edition (collectively the “Greenbook”) is incorporated by this reference. As more specifically described in the Contract Documents, the Project includes furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work to provide on-call mulch and fiber installation and delivery services to locations throughout the City as directed by the Project Manager. The not to exceed Contract amount will be one hundred ninety thousand dollars ($190,000) during the three (3) year term.

OBTAINING BID DOCUMENTS.

All Bidders must be plan holders of record to submit a Bid to the City, which entails purchasing copies of all Contract Documents at CyberCopy’s Plan Room, located at https://www.cybercopyplanroom.com/jobs/public. Printed copies will also be available at City Hall for the same price.

PREVAILING WAGES.

The on-call Tasks comprising the Project are “public works” subject to the requirements of Division 2, Part 7, Chapter 1 of the Labor Code and Title 8, Division 1, Chapter 8 of the California Code of Regulations (“CCR”). The Contractor and all Subcontractors shall pay wages in accordance with the determination of the Director of the DIR. Copies of these rates are on file with the Project Coordinator at City Hall and will be made available to any interested party on request. They are also available at http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html. The Contractor shall post a copy of the DIR’s rates at each Task site. The Tasks comprising the Project are subject to compliance monitoring and enforcement by the DIR. The Contractor shall furnish certified payroll records directly to the Labor Commissioner. Contractor and all Subcontractors are not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless registered and qualified to perform public work pursuant to Labor Code Section 1725.5 at the time of Bid submission.

BONDS.

Each Bid must be accompanied by Bid security as described in the Instructions to Bidders in the Contract Documents. Upon Contract award, the successful Bidder shall provide both Payment and Performance Bonds—each at 100% of the Contract Price—to the City Clerk or his or her designee in accordance with Greenbook Section 1-7.2 and the Contract Documents. Bonds must be on the forms in the Contract Documents, unless other forms meet all of the City’s requirements, including that the Bond limit be automatically increased if the Contract amount is increased after execution of the Contract, and the City Attorney at his or her discretion approves the Surety’s form. Whenever Bonds are submitted for this Project, Bidder must also submit a photocopy of each Bond.

LICENSES.

Each Bidder shall possess a valid Class C-27 Landscaping Contractor’s license issued by California Contractors State License Board at the time of Bid submission and a current City business license at the time of Contract award.

TRADE NAMES OR EQUALS. 

Task Orders may list brand or trade names, in which case the phrase “or equal” shall be assumed unless otherwise stated in writing, along with one or more of the purposes listed in Public Contract Code Section 3400. Requests to substitute an equivalent material, product, thing or service for a brand or trade name material, product, thing or service must be made by written request submitted no later than three (3) Calendar Days following the issuance of a Task Order, unless a different deadline is listed in the Special Provisions. Requests received after this time shall not be considered. Requests must clearly describe the product for which approval is requested, including all data necessary to demonstrate acceptability.

LIQUIDATED DAMAGES.

Contractor must complete all Work for a Task by the date listed in that Task Order. There will be an assessment for each Calendar Day that Work remains incomplete beyond the Task completion deadline specified in the Task Order, and the specific amount of the liquidated damages per Calendar Day, if any, shall be calculated for each Task and listed in each Task Order, which in any case shall not exceed $250 per Calendar Day.

Inquiries regarding this Notice Inviting bids may be directed to lisa.shirley@oxnard.org.